Terms & Conditions
These terms govern all B2B transactions between Changshu Mefiss Textile Co., Ltd and its clients. Please read carefully before placing an order.
Last updated: June 2025 · Applies to all purchase orders with Mefiss Textile
1. Overview & Applicability
These Terms and Conditions ("Terms") apply to all purchase orders, quotations, sample requests, and commercial agreements between Changshu Mefiss Textile Co., Ltd ("Mefiss", "we", "us") and the purchasing party ("Buyer", "Client", "you").
Mefiss is a B2B manufacturer and does not engage in retail sales. All transactions are conducted on a wholesale or custom-order basis. By placing an inquiry, confirming a sample, or submitting a purchase order, the Buyer agrees to be bound by these Terms.
2012
Established
ISO 9001
Certified
20+
Export Markets
2. Cooperation Process
All orders follow a structured process to ensure specification accuracy and mutual agreement before production begins.
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1
Inquiry & Consultation
Submit your requirements via email or WhatsApp. Include target application, thickness, GSM, color, width, and quantity. Our team will respond within 1 business day with initial guidance.
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2
Quotation & Specification Confirmation
We provide a formal quotation with detailed fabric specifications. The Buyer must confirm all parameters in writing before sampling proceeds. Any modification after confirmation may extend lead time.
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3
Sampling & Approval
Samples are produced and shipped for Buyer approval. Bulk production commences only after written sample approval is received. New pattern development typically takes 10-15 days.
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4
Purchase Order & Contract
Buyer issues a formal Purchase Order referencing confirmed specifications. A Sales Contract or Proforma Invoice is issued by Mefiss. The deposit payment activates production scheduling.
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5
Production & Quality Control
100% in-process and pre-shipment inspection. Production photos and videos are provided upon request. Third-party inspection is welcomed and can be arranged by the Buyer at their cost.
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6
Shipment & Documentation
Goods are shipped upon receipt of balance payment. Full shipping documents (B/L, packing list, commercial invoice, certificate of origin) are provided within 3-5 business days of departure.
3. Minimum Order Quantity & Sampling
Stock Grey Fabric
200 kg / color
Available from existing stock. Lead time approximately 10 days for dyeing and finishing.
Custom Grey Fabric
3,000 kg
Full custom weave. Lead time 25-30 days from specification confirmation and deposit receipt.
Sampling Policy
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Free samples up to 2 linear meters from existing stock. Buyer is responsible for courier/freight costs.
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Custom samples may incur a development fee to cover machine adjustment and material costs. This fee is credited against the first bulk order.
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Orders below MOQ may be accommodated using alternative stock options or subject to a machine setup surcharge. Contact us to discuss.
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New pattern development (new weave structure, gauge, or mesh pattern) takes 10-15 business days from receipt of confirmed specifications.
4. Payment Terms
Standard Payment Structure
30%
Deposit
70%
Balance
T/T Wire Transfer
Balance against B/L copy
Deposit Requirement
A 30% deposit of the total order value is required to confirm production scheduling. Production will not commence until the deposit is received and cleared.
Balance Payment
The remaining 70% balance must be paid via T/T wire transfer against a copy of the Bill of Lading (B/L). Original shipping documents are released upon confirmation of full payment.
Currency & Bank Charges
All transactions are conducted in USD unless otherwise agreed. Each party bears their own bank transfer fees. Mefiss's bank details are provided on the Proforma Invoice.
Late Payment
Failure to pay the balance within the agreed timeframe may result in delayed shipment. Mefiss reserves the right to hold goods until full payment is received.
5. Shipping & Delivery
Sea Freight
Primary method for bulk orders. Via Shanghai or Ningbo ports.
Air Freight
Available for urgent orders or small quantities. Via Shanghai/Wuxi airports.
Land Transport
Cross-border rail or truck for select destinations.
Incoterms & Responsibility
Standard shipments are arranged on FOB Shanghai/Ningbo basis unless otherwise negotiated. CIF, CFR, and EXW terms are available upon request and must be agreed in the Sales Contract.
Risk of loss or damage transfers to the Buyer at the point defined by the agreed Incoterm. Mefiss is not liable for delays caused by carriers, customs authorities, or force majeure events after handover.
Packaging & Labeling
Standard packaging: fabric rolls on 6cm paper tubes, wrapped in moisture-proof bags and PP woven outer bags. Custom labeling, carton markings, and packaging specifications can be arranged per Buyer requirements.
Lead Times
Stock Orders
~10 business days (dyeing + finishing)
Custom Orders
25-30 business days from deposit
6. Quality Guarantee
Inspection & Traceability
Every order undergoes 100% pre-shipment inspection. Each roll is tracked by barcode and batch number linked to yarn source and production records. Roll inspection reports are available upon request.
Specification Tolerance
Minor variations in thickness (±0.3mm), GSM (±5%), and width (±2cm) are within industry-standard acceptable tolerances. Color shade is matched to approved lab dip; slight lot-to-lot variation is normal in textile manufacturing.
Claims & After-Sales
Quality claims must be submitted in writing within 30 days of goods receipt, accompanied by photos, roll labels, and a detailed defect description. Mefiss will investigate and, where the defect is confirmed to be our responsibility, provide replacement goods or financial compensation as mutually agreed. Claims arising from misuse, improper storage, or Buyer-specified non-standard processing are excluded.
Third-Party Inspection
Buyers may arrange independent third-party inspection (e.g., SGS, Bureau Veritas) at their own cost prior to shipment. Mefiss will cooperate fully and provide factory access during agreed inspection windows.
7. Intellectual Property & Confidentiality
Mefiss is committed to the strict protection of all customer-provided designs, samples, specifications, and commercial information. We respect original intellectual property as a foundation of trust-based, long-term partnerships.
Our workshop is closed to unauthorized visitors. All staff are bound by confidentiality obligations.
Non-Disclosure of Buyer Designs
Customer samples, fabric specifications, weave patterns, and design files provided to Mefiss will not be shared with, sold to, or replicated for any third party without explicit written consent from the Buyer.
Mefiss Proprietary Technology
Mefiss retains all intellectual property rights to its own weaving techniques, machine configurations, R&D processes, and standard product structures. These may not be reverse-engineered or reproduced without written authorization.
Breach of Confidentiality
Any breach of confidentiality obligations will result in immediate termination of the business relationship and may give rise to legal liability for damages. Both parties agree to mutual confidentiality obligations where applicable.
Respecting Third-Party IP
Buyers must confirm that any designs, logos, or patterns submitted for production do not infringe third-party intellectual property rights. Mefiss is not liable for IP infringement arising from Buyer-provided design instructions.
8. Liability & Dispute Resolution
Limitation of Liability
Mefiss's total liability for any claim arising from a transaction shall not exceed the invoice value of the goods in question. Mefiss is not liable for indirect, consequential, or loss-of-profit damages, including those arising from production delays on the Buyer's end caused by late delivery due to force majeure or carrier issues.
Force Majeure
Neither party shall be held liable for delays or failures caused by events beyond reasonable control, including but not limited to natural disasters, pandemics, port closures, government restrictions, or supply chain disruptions. The affected party must notify the other within 5 business days of the event.
Dispute Resolution
In the event of a dispute, both parties agree to first attempt resolution through good-faith negotiation within 30 days. If unresolved, disputes shall be submitted to the jurisdiction of the Suzhou Intermediate People's Court, Jiangsu Province, China, unless otherwise agreed in the Sales Contract.
These Terms are governed by the laws of the People's Republic of China. International buyers may request arbitration under CIETAC rules as an alternative.
Order Cancellation
Orders cancelled after production has commenced may result in forfeiture of the deposit and/or charges for materials and labor already incurred. Cancellation requests must be submitted in writing. Stock orders cancelled before dyeing may be fully refunded minus any administrative fees.
9. Contact & Legal Entity
For questions regarding these Terms, order inquiries, or to request a formal Sales Contract, please contact our team. We respond within 1 business day.
Legal Name
Changshu Mefiss Textile Co., Ltd
常熟市时然纺织品有限公司
Registered Address
No.126, Zhaoshi Road, Meili Town, Changshu City, Jiangsu Province, China (ZIP: 215518)
These Terms & Conditions are subject to change. The version published on www.spacermesh.com at the time of order confirmation shall apply. For custom agreements or OEM contracts, a separate Sales Contract supersedes these general terms where in conflict.
© 2025 Changshu Mefiss Textile Co., Ltd. All rights reserved.